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Article ID: 968197 - Last Review: December 3, 2010 - Revision: 5.0
Save a file in a different format in Microsoft Office for Mac applications
This article describes how to save a file in the following Microsoft Office for Mac programs.Â
Note: A file that is created in Word 2011 or Word 2008 and is saved as .doc rather than .docx displays {Compatibility mode} in the file name. This feature is by design. To avoid the added text in file name, the file can be saved as a .docx file.
To save a file in these programs, follow these steps:
- On the File menu, click Save As.
- In the Save As box, type a name for the document.
- Choose the Format type such as Word Document (.docx) or another format you would like.
Notes- By default, the file is saved in the Documents folder. If you want to save the file in a different folder, change the Where box to the different folder.
- By default, the file is saved with the following extensions:
- When you save an Excel worksheet, Excel Workbook (.xlsx) is listed in the Format box.
- When you save a PowerPoint presentation, PowerPoint Presentation (.pptx) is listed in the Format box.
- When you save a Word document, Word Document (.docx) is listed in the Format box.
- Click Save.
To save a file in a different file format, follow these steps.
Note When you save a file in a different file format, some features that are supported by the current file format may be lost. You may want to save a copy of your file in the current file format before you save the file in a different file format.
- On the File menu, click Save As.
- In the Save As box, type a name for the document.
Note By default, the file is saved in the Documents folder. If you want to save the file in a different folder, change the Where box to the other folder. - In the Format box, select the new format in which you want to save the file.
For example: - If you want to save an Excel workbook in an earlier version of the Excel file format, select Excel 97–2004 Workbook (.xls).
- If you want to save a PowerPoint presentation in an earlier version of the PowerPoint file format, select PowerPoint 97–2004 Presentation (.ppt).
- If you want to save a Word document in an earlier version of the Word file format, select Word 97–2004 Document (.doc).
- Choose PDF if you want to save the file in PDF format. Only save the document as a PDF once the document has been completed, once it is saved as a PDF it can no longer be modified within Word.
- Click Save.
Alternative way to save to PDF:- Click File and the Print.
- In the Print menu you will see a PDF button in the lower left hand corner, click on this button and choose Save as PDF.
- In the Save window that appears, type the file a name and add any additional information you wish such as Author, Subject or KeywordsÂ
- If this file will be used on a Windows machine remove the check mark from Hide Extension.Â
- Click Save.
APPLIES TO
- Microsoft Excel 2008 for Mac
- Microsoft PowerPoint 2008 for Mac
- Microsoft Word 2008 for Mac
- Microsoft Excel 2011 for Mac
- Microsoft PowerPoint 2011 for Mac
- Microsoft Word 2011 for Mac
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